Too many versions of the same file? Eliminates documentary chaos
If today your collaborators spend time searching for the latest version of a file in network, chat or email folders, you are wasting valuable resources. Without a centralised link between what people do and the documents they use, the error is around the corner.
The hidden costs of the Poor traceability
Working without secure file tracking leads every day to:
- Duplicate versions: Files named "definitive", "definitive-v2", "approved-final".
- Treasure Hunt: Hours lost retrieving information that should be just a click away.
- Total disconnection: Documents travelling separately from the activities they refer to.
- Ghost edits: No visibility on who edited what, when and why.
The solution: Processes and documents integrated with Ibpm
With Ibpm your documents stop being “dead” files inside a folder and become an active part of the workflow:
- The only source of truth: There is only the latest updated version of each document, for everyone.
- Black box of changes: Complete, crystalline and chronological history of revisions and approvals.
- Perfect union: Each document is directly linked to its activity and process.
- Immediate access: The right information reaches the right people at the exact time they need it.
A concrete example: The management of a technical sheet
| ❌ How You Work TODAY | ✅ How You'll Work WITH IBPM |
|---|---|
| Files stored in different folders, duplicate versions, and confusion about which one is the current version. | A single centralized document, natively linked to its corresponding business process. |
| Uncontrolled edits, overwritten files, and email exchanges with no real version control. | Every revision is automatically tracked with date, time, and author information. |
| Approvals given verbally or through chat messages that eventually get lost. | Structured approval workflows: the document moves to the next stage only after receiving a digital approval. |
Do you want to see how it works Live?
We can show you in a few minutes how to automate your most critical processes, adapting the platform to the real needs of your company. Request a free and no-obligation demo.